7 Text Templates Every Contractor Should Have Ready to Send
The best contractor texts feel personal but are actually templates. Having 7 proven texts pre-loaded in your CRM saves you time and converts more leads — because the wording has been tested and optimized across thousands of contractors.
Template 1: The Instant Lead Response
'Hi [Name]! Thanks for reaching out to [Company]. I'm [Your Name] — what can I help you with today?' Keep it short, friendly, and open-ended. This text should fire automatically within 60 seconds of any new inquiry.
Why it works: It's personal (uses their name), professional (company name), and inviting (open question). The homeowner feels heard immediately, even if you're on a job site.
Template 2: The Missed Call Text-Back
'Hey [Name], sorry I missed your call! I'm on a job right now. I'll call you back within the hour — or if it's easier, text me what you need and I'll get right on it.' This converts missed calls into text conversations, which are easier to manage between jobs.
Templates 3-4: The Quote Follow-Up Pair — Send at 24 hours and 72 hours after quoting. Day 1: 'Hi [Name], just making sure you got the quote I sent over. Any questions? Happy to walk through it.' Day 3: 'Hey [Name], checking in on the estimate. Our schedule is filling up for [month] — want me to lock in your spot?'
Template 5: The Job Confirmation
'Hi [Name]! Your [service] is confirmed for [date] between [time window]. [Crew/I] will text you when we're on the way. Reply to this text if anything changes.' This eliminates no-shows and sets professional expectations.
Template 6: The Review Request — Send 2 hours after job completion: 'Hi [Name]! Hope you're happy with the [service]. If you have a moment, a Google review would really help us out: [Link]. Thanks for choosing [Company]!'
Template 7: The Re-Engagement Text
'Hi [Name], it's [Your Name] from [Company]. It's been a while since we worked together — any projects around the house we can help with? We're offering [seasonal promotion] this month.' Send this to every past customer who hasn't booked in 6+ months.
Why it works: It's personal, not salesy. It reminds them you exist and offers a reason to act now. This single template generates 3-8 jobs per month for contractors who use it consistently.
Load These Into Your CRM Today
All 7 templates are pre-built in Kabooyaa's contractor CRM. Customize them with your company name and voice, then activate. The system sends them at the right moment automatically.
Book a demo and we'll have your text templates firing within 24 hours.
Ready to Grow Your Business?
Kabooyaa is the CRM built for contractors who want to stop losing leads and start growing. AI receptionist, automated follow-up, review management, and marketing automation — all in one platform.
Book a free demo and see it in action.
